Systems and vendors
Gain full control of your vendors and systems
Regain control by consolidating all your vendors and systems into one place with Wired Relations. This is a crucial step to save costs, mitigate risks, and enhance vendor performance through effective management.
Companies all over Europe already build sustainable GRC programmes with Wired Relations
The challenge
Keeping track of all vendors and systems
Managing vendors and systems is notoriously difficult. Research shows that companies, on average, use between 250 and 320 software tools. Surprisingly, up to 30–40% of these systems are shadow IT—software unknown to or unmanaged by the organisation.
As a result, many vendors and systems aren’t properly managed, with research suggesting that over 50% of software vendors go unmanaged.
This lack of oversight creates significant problems, including:
- Wasted costs on unused software licenses.
- Unknown risks tied to data protection, compliance, and performance.
- Increased risk of supply chain disruptions.
It’s time to take control with Wired Relations.
Typical everyday challenges faced by compliance professional
I don’t trust my list of systems – we must have more than eight in use
Is this system still in use?
A colleague is “just testing something out” in a new system
Which systems are processing personal data?
I called the contact at the vendor – they left the company last year
6 benefits to managing vendors and systems with Wired Relations
Centralised management for a complete overview
Wired Relations connects vendors, systems, and processing activities in one platform. This holistic view enables faster, more informed decision-making on compliance, data breaches, incidents, audits, and new system implementations.
Keep vendor and system information up-to-date
With Wired Relations you only need to update information on vendors and systems in one place. No more spending valuable time trying to find the contact information for the vendor you need to audit or guessing if a system contains sensitive information when breached.
Automate and simplify data integration
Seamlessly integrate with your existing tools to automatically import vendor and system data. Easily identify gaps and areas for improvement to ensure compliance and operational efficiency.
Audit vendors effectively
Easily audit vendors. The Task Manager tells you when it is time to audit, audit questionnaires and automatic reminders are sent through the system. With one click you get an overview of which vendors have answered your questionnaires, and which have not.
Manage risk by tying it to the vendor and system
Risk management is an integral part of Wired Relations. You can easily connect risks to vendors and / or systems for effective and efficient risk management.
Reduce costs by eliminating unused systems
In Wired Relations you have a total view of systems and who owns them. That makes it easy to periodically and proactively ask if certain systems are still in use. Some research suggests that upwards of 50 % of software licences are not used. You will be able to cut cost and reduce risk.
Enhanced data protection and compliance:
By maintaining a clear overview of systems and vendors, businesses can better safeguard critical information such as personal data, operational details, and product information etc.
Strategic prioritisation based on criticality:
Not all systems and vendors are equally critical for your business and operation. Effective vendor management allows you to evaluate how critical a system’s information is to your business operations and prioritise your efforts accordingly. This ensures resources are focused where they provide the greatest value.
Streamlined contract management and documentation:
With centralised tools, you can maintain up-to-date documentation to track vendor compliance and contractual obligations. And simplify the process, enabling you to conduct effective audits and verify that vendors deliver on their commitments.
Proactive risk mitigation and business continuity:
Conducting risk assessments during procurement ensures you make informed decisions and reduce the likelihood of unexpected issues. By actively monitoring vendors and systems, you can identify and address risks early, minimising supply chain disruptions and ensuring smooth operations.
Cost efficiency through smarter procurement:
Vendor management isn't just about oversight – it's about optimising procurement processes to reduce costs and increase ROI. By identifying and managing underperforming or redundant vendors and systems, businesses can eliminate inefficiencies and save significantly in the long run.
Additional benefits of effective system and vendor management
