track & manage policies
Are your policies being read, confirmed – and followed up?
For a policy to be effective, it must be activated. With digital follow-up and structured policy management, you can ensure that your policies are read and confirmed by exactly the right people.
Companies all over Europe already build sustainable GRC programmes with Wired Relations
The challenge
Has anyone actually read this policy?
You've spent hours in workshops with leadership, scoping and – not least – wording the policy to make it clear and actionable.
We create policies because we want to change behaviour within the organisation. Improve the working environment.
Protect sensitive business data. Create a culture where employees can share concerns without fear. And ensure our customers trust us to store their personal data securely.
But unfortunately, some of your policies end up as unread, dead documents in SharePoint.
Typical everyday challenges faced by compliance professionals
Has anyone read the policy?
Hours of work that go unnoticed
Your best policy is a dead link in SharePoint or a folder without control
Who needs a reminder?
Have they understood the policy?
5 effective ways to manage and follow up on policies with Wired Relations
With a system like Wired Relations for policy management and compliance visibility, you save time and improve policy adoption across your organisation.
Send “Read and Confirm” policies to your colleagues
No more guessing who’s seen your policies. Employees receive them digitally and are asked to read and confirm they’ve done so.
Send reminders to those who haven’t read the policy
No need to nudge those who’ve already read it. That only leads to disengagement.Instead, target reminders specifically to those who haven’t read or confirmed the policy.
Define the right target audience and document compliance
Executives, IT, and frontline staff all need different sets of policies. Now you can show exactly who has read and confirmed each one.
Send the right policies to the right people – and when auditors come knocking, your documentation is already in place.
Get a clear overview of policy status
Quickly see who has read and confirmed each policy, learn from the data and adjust your approach if needed – ensuring your hard work has maximum impact.
When everyone knows the rules – security improves
We create policies for a reason: to improve safety, enhance data protection, and foster a healthy work environment. In short – to make our organisations better and more resilient. It all starts with shared understanding, defined in a policy.
XMedicus saves time and strengthens compliance
“The Track Policy tool in Wired Relations is a great help. It streamlines my workflow around raising awareness of our procedures – which is essential for maintaining our certifications.It also provides a complete overview and enables effective follow-up. I get all the documentation I need for auditors and leadership.”
— Troels Kristensen, Compliance Specialist & DPO, XMedicus
How to ensure compliance: practical policy control and follow-up
Once a policy has been sent and confirmed, the real work begins: following up and ensuring it's actually being followed.
A strong policy system helps operationalise your policies and supports the organisation’s governance structure.
Plan recurring controls
Set up scheduled tasks in your compliance calendar (monthly, quarterly) to follow up on selected policies and their implementation.
Document and evaluate policy compliance
Use status indicators (e.g. smileys or colour codes) or short notes to log how follow-ups are progressing.
Learn and adjust
Evaluate results and use them to refine your policy wording, communication and training.
Involve the right people
Include those who work with the policy day-to-day. Their feedback is essential for real-world compliance.
Example:
With Wired Relations’ Task Manager, you can build a yearly cycle of automated policy controls, follow up on compliance, and document evaluations – all without losing oversight. Read more here.
A modern system for digital policy management
A policy management system (or policy platform) is software that enables you to:
- Distribute and manage policies digitally
- Target based on roles and organisational needs
- Collect and document read confirmations
- Send automatic reminders
- Gain real-time status and compliance insight
Frequently Asked Questions about digital policy management
A policy management system is a digital solution that helps organisations distribute, follow up on and document policies – so they are read, understood and followed.
The system sends policies to the right people, collects confirmations, automates reminders and stores all documentation in a single compliance dashboard.
It saves time, boosts engagement, automates compliance documentation, reduces risk and strengthens your governance foundation.
Wired Relations combines policy management, risk handling and compliance in a single GRC platform – with intuitive workflows and automated follow-ups.
