Here are five reasons for infosec and data protection to work in the same system:

Eliminate duplicate work

 👉The situation: In many organisations, information about systems, vendors, processes, and security incidents is scattered across spreadsheets, emails, and various tools. The privacy team has one supplier list, infosec has another – and they don’t match.

❌The problem: This results in duplicate efforts, lack of oversight, and poor data quality. Infosec may know that the HR system supplier has changed name and address – but privacy does not.

😩The consequence: The lack of overview makes supplier audits time-consuming and difficult. Valuable resources are wasted locating information that could have been used more productively.

✅Why a shared system? A centralised system reduces errors, saves time, and increases the reliability of documentation. After all, infosec and privacy already rely on much of the same information.

Take control of risks – together

 👉The situation: Many organisations have separate teams managing information security and data protection. Both need to address IT system risks, but do so in separate tools.

❌The problem: This leads to fragmented risk assessments, vulnerabilities identified in only one department, and uncoordinated mitigation actions.

😩The consequence: Critical risks may remain unaddressed, and leadership lacks a consolidated view of the organisation’s risk landscape.

✅Why a shared system? A unified system enables risks to be handled and documented collectively – prioritised from both a security and compliance perspective. With a complete overview, leadership can make informed decisions about resource allocation.

Put collaboration into practice – and share resources

👉The situation: Unfortunately, information security and data protection often operate in silos, using different terminology, processes, and tools.

❌The problem: These silos prevent teams from building on each other’s work. In some cases, they may even work at cross-purposes.

😩The consequence: Inefficient use of resources. Without collaboration, time and effort are misdirected – and misunderstandings, which cost even more, are easily introduced.

✅Why a shared system? A shared platform promotes transparency, a common language, and a stronger culture of collaboration – ensuring the work remains aligned and efficient.

Be audit-ready – without panic or chaos

👉The situation: Documentation is spread across platforms and file formats, and it’s unclear how security measures support data protection efforts.

‍❌The problem: During audits or inspections, it’s difficult to quickly provide relevant and up-to-date documentation.

‍😩The consequence: There’s a risk of fines, warnings, and a loss of trust from clients and partners. Not to mention the time and energy wasted in the process.

✅Why a shared system? A single platform provides one-click access to compliance and audit materials – with clear links between risks and security measures.

What happens when an employee leaves?

👉The situation: Organisations grow and change – new systems and processes are constantly being introduced. And employees (including infosec and privacy specialists) eventually move on.

❌The problem: Knowledge is lost when staff leave, or when documentation isn’t updated across systems.

😩The consequence: Outdated data and lack of oversight lead to errors and obsolete security or compliance measures. Staff turnover is already costly – this makes it even more so.

✅Why a shared system? A scalable system grows with your organisation and ensures that both security and privacy keep pace – in a structured, continuous way, independent of individual team members.

Integration with specialist tools

That said, your GRC platform should also integrate with specialist tools in information security and data protection. This might include:

• Extracting data for management reporting in Power BI
  
  
• Integration with project management tools like Jira for technical teams
  
  
• Avoiding duplicate work through integration with your CMDB (Configuration Management Database)

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